Stop surprise vendor bills.
520 cores running against a 400-core contract — about $250,000 in annual exposure, the surprise bill RenewalIntel was founded to prevent. The kind of gap we exist to catch, with every figure cited.
A $250,000 blind spot
A surprise bill from a vendor audit. Subscriptions and AI seats that don’t match what’s actually used. Renewals negotiated without usage data. Sound familiar?
- 01
Invisible overage
Your team scales infrastructure and AI usage without visibility into how it maps to your contract. By the time the bill arrives, you're months past the threshold.
- 02
Licensing complexity
Red Hat core-pairs, VMware per-core minimums, cloud commitments, AI token tiers. Each vendor has unique rules that change without notice.
- 03
Renewal blindness
Walking into a renewal without knowing if you're over-licensed (wasting money) or under-licensed (audit risk) is negotiating in the dark.
A CFO- and auditor-ready brief, from raw data
Upload exports or wire a connector and RenewalIntel produces a defensible exposure brief — the verdict, the dollar figure, the line-item math, and the fix — without a spreadsheet.
This exact report is what the free reconciliation returns on your own data — no credit card, every number cited.
Illustrative example. Figures shown are sample data, not a guarantee of results.
384 cores under-licensed across 3 clusters
| Product line | Entl. | Req. | Gap |
|---|---|---|---|
| VMware Cloud Foundation | 0 | 256 | +256 |
| vSphere Foundation | 48 | 112 | +64 |
| vSphere Standard | 0 | 64 | +64 |
| vSAN | 0 | 0 | 0 |
More than reconciliation — the whole vendor lifecycle
One evidence graph powers every step: find the gap, prove it, act on it, and defend it. No bolting together five point tools.
Reconciliation cockpit
Contract promise vs actual usage vs gap — priced and routed to an action, per vendor.
AI contract extraction
Upload a PDF or DOCX — entitlements extracted with page-level citation provenance.
Renewals workspace
Calendar, pipeline, notice periods, and amendments — the full renewal cycle in one place.
Negotiation
Turn reconciled gaps into an evidence-backed negotiation strategy per contract.
Vendor health scorecards
0–100 per vendor: benchmark position, renewal readiness, and data completeness.
Industry benchmarks
See how your pricing and utilization compare to your size and industry cohort.
Forecast & budget
Spend forecasts with real-residual confidence bands and budget-variance tracking.
IBM PVU
Sub-capacity PVU reconciliation against Passport Advantage — one of the toughest audits.
Approvals & audit trail
Confidence-gated approvals on an immutable, fully-cited audit log.
From raw exports to evidence-backed action
Connect your data
Export subscription, infrastructure, and AI-usage CSVs from your vendor portal or CLI — or wire a connector. Takes 5 minutes.
Instant reconciliation
The engine maps subscriptions and seats against actual usage, applies each vendor's licensing rules, and calculates your compliance position.
Act on intelligence
Get your financial exposure, renewal-readiness score, risk alerts, and an evidence packet you can hand to procurement.
Built for four roles, one source of truth
The same reconciled evidence reads differently for every stakeholder — switch the lens to read it as CFO, CPO, CIO/Security, or Auditor, without splitting into separate products.
Financial assurance
Realized savings, traced to source
- Realized savings, tracked to actual
- Contractual variance vs. spend
- Forecast accuracy you can defend
Deep where it counts — across every vendor that bills you
Each vendor models its own licensing and consumption math — the rules that actually trigger the surprise bills. Fourteen connectors are live today, including four AI vendors — plus deep on-prem licensing engines for Microsoft, IBM, Oracle and Citrix, fed by a read-only agent or CSV.
Red Hat OpenShift
- 29 recognized SKUs, auto-resolved
- Core-pair reconciliation w/ tier hierarchy
- ROSA, ARO, and Dedicated offerings
- Expiration & renewal readiness
VMware / Broadcom
- Post-Broadcom per-core model
- 16-core-per-CPU minimum floor
- Perpetual-to-subscription analysis
- VCF, vSphere Foundation, Standard
Microsoft (on-prem)
- SQL Server & Windows Server core + CAL
- Edition, virtualization & Software Assurance rules
- Per-VM, Datacenter-unlimited & CAL math
- Agent- or CSV-fed — no API needed
Citrix / Cloud Software Group
- CVAD & NetScaler concurrent + named seats
- Peak-concurrent vs distinct-active usage
- Overdraft, minimum-commit & hybrid-rights
- On-prem agent today; Citrix Cloud / DaaS in preview
Cloud & commitments
- AWS, Azure, GCP & Microsoft EA
- RI / Savings Plan / CUD utilization
- Commitment & EA-enrollment gaps
- Azure Hybrid Benefit coverage
AI vendors
- OpenAI, Anthropic, Gemini & GitHub Copilot
- Unused AI-seat reclaim from activity
- Token & cost commit-vs-consume
- Shadow-AI detection
Get on-prem licensing data in — without opening a port
For vendors with no cloud API, a small read-only agent runs inside your network and reaches out to your tenant. It is the inverse of a connector: nothing reaches in.
Opens your export read-only and never writes, mutates, or deletes anything.
Exposes no listening ports. Makes exactly one call: an HTTPS POST out to your tenant.
Authenticates with a write-to-ingest-only token you mint, expire, and revoke.
$ ri-agent --token $INGEST_TOKEN \
--read /exports/licenses.csv --once
→ read 1 file · posted 1 snapshot · exit 0Confidence-gated automation
Auto-operate at 95%+, caveat at 75–95%, hold for review below. Nothing acts on guesses.
Every value is cited
Source document, page, quote, connector run, calculation input, and confidence — on every number.
Immutable baselines
Confirmed ground truth is versioned and never mutated. Drift is detected against it.
Audit trail by default
Fail-loud audit writes and retention guarantees — engineered to audit-grade.
Facing a renewal? Start with the playbook.
Know your position before your vendor does
Upload your data, see your exposure in minutes. No credit card required.